Select the account you want to export by choosing the name or email address of your Gmail account, and verify the Include subfolders box is checked (this ensures all your email is copied), and then choose Next.Ĭhoose Browse to select where to save the Outlook Data File (.pst) and to enter a file name. In the Outlook app (Outlook 2013 or Outlook 2016), choose File > Open & Export > Import/Export.Ĭhoose Export to a file, and then choose Next.Ĭhoose Outlook Data File (.pst), and then choose Next. pst file, but you can always repeat these steps to copy them. If you receive more email to your Gmail account after you take this snapshot, those additional messages won't be copied to your. The file is called an Outlook Data File (.pst). When you're finished with this step, a copy of your Gmail messages will be stored in a file that Outlook creates on your desktop. Mac users: If you are using Outlook for Mac 2011, there are other export and import instructions. Step 3: Copy your Gmail messages to your desktop The email in your Gmail account will appear in Outlook, right below your Microsoft 365 mailbox. If you continue having problems, see Fixing problems with adding Gmail to Outlook.Ĭlick Finish. If the configuration process doesn't finish and you instead get prompts to enter your user name and password for the server, choose Cancel and re-enter your app password in case the first one had a typo. On the Auto Account Setup page, enter your name, your Gmail address and your Gmail password (or the app password), and then choose Next. In the Outlook app, choose File > Add Account. If your Outlook ribbon looks something like the one below, then you're not using an Outlook app that's installed on your computer.
You can only use a version of Outlook that has File in the left corner - it means your version has an Import/Export wizard. The top ribbon looks like this, with File in the left corner: Open the Outlook app (such as Outlook 2013 or 2016). You can also continue to use your Gmail account as before through the Gmail web site. You can use Outlook to receive, read, and send new messages from your Gmail account. When you're finished with this step, you'll see your existing Gmail messages in Outlook. Step 2: Add your Gmail account to Outlook Step 1: Prepare Gmail for connecting to Outlookīefore you connect your Gmail account and Outlook, you need to prepare your Gmail account: turn on 2-step verification for Gmail and then create an app password that Outlook/Microsoft 365 will use with your Gmail address to make the connection. Just perform Step 1: Prepare Gmail for connecting to Outlook and then Step 2: Add your Gmail account to Outlook. Tip: Don't have Microsoft 365? And you want to keep Gmail as your service? You can still use Outlook to read, write, and manage your email.
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